- The last thing people always do should be the first. Read the manual to see what security features are supplied by the manufacturers.
- Have an expert configure the set-up with security in mind. Some multifunction printers offer a facility for clearing the hard drive once the machine is switched off.
- Do not leave the machine in an isolated room where anybody can gain access.
- Have your cyber security or IT experts wipe the hard drive forensically once a week (a factory reset is not adequate).
- Change passwords for network printing once a week.
- When the machine is sold on or replaced, make sure the hard drive is wiped professionally, or even better, destroyed.
- Remember: A network linked printer is only as secure as the network it is linked to.
- In the case of sensitive, confidential or secret documentation, refrain from using network-linked printer/copiers altogether.
- Do not use public copier or printer facilities for any sensitive or confidential documentation. Copies are kept on these machines.
Read a more detailed report on how to secure your copier and multifuntion printer