Managed Document Services - Benefits Overview
Economic: COMPLETE COST TRANSPARENCY AND SAVINGS OF UP TO 30%
There are several ways MDS can reduce your total cost of ownership:
- Reducing the use of consumables such as paper and toner.
- Cutting energy costs.
- Lowering service and support costs.
- You can set up binding print policies that determine when colour printing systems may be used, thereby avoiding unnecessary costs.
- Because the age and lifetimes of the systems are all known, cost drivers can be easily identified and removed simply by exchanging devices.
Optimisation: INCREASED PRODUCTIVITY AND EMPLOYEE MOTIVATION.
Clearly measurable benefits also arise from other less cost-driven benefits:
- Increasing productivity through optimised workflows, reduced down-times and minimising the workload of IT staff who look after your fleet.
- State-of-the-art output solutions make document management faster and more effective: eg automated capture, distribution and archiving of regular documents like bills, purchase orders or insurance applications.
- Optimised device management saves time and reduces staff frustration: It decreases the time spent waiting for documents due to overuse and ensures proximity to the work area where employees need it most.
Hassle-free: PROFESSIONAL, CUSTOMISED AND FROM A SINGLE SOURCE.
With only one point of contact, MDS saves you trouble and manpower.
- We supply you with everything you need for every printer and multifunctional device, regardless of the brand.
- We take on all maintenance and repair services, both for our own printers and copiers as well as those of other manufacturers.
- Remote Monitoring system: We recognise deviances in the functioning of a device and react quickly whenever needed without having to be on-site.
Eco-friendly: IMPROVED ENVIRONMENTAL AND SUSTAINABILITY MANAGEMENT.
PanSolutions MDS helps reduce your energy and resource consumption, improving your balance sheet ecologically as well as economically.
- We improve environmental sustainability through economic software applications and ECOsys technology.
- By consolidating your hardware and using electronic data management, you take a big step forward in energy efficiency.
- We can advise on the conversion of your fleet to energy-saving printers and copiers that will make an even larger difference to your energy costs.
- Other services include: Using recycled paper, developing company-specific disposal concepts and implementing a company “print policy” that requires employees to be be more ecologically considerate.
Secure: IMPROVED MONITORING AND PROTECTION OF DATA AND DOCUMENTS.
No matter what line of business you are in, your documents and network hold vital information. You have an obligation to protect your client’s documents and your customer’s private data. Pansolutions MDS offers additional security through authorised access to devices and networks, as well as by keeping tighter controls on what is being printed.